Virtual Graduations
The Lane Group will organize and coordinate all ceremony needs. We can provide:

  • Webinar Based Platform
  • Personalized Invitations
  • Content, Presentation and Program Creation
  • Live or Pre-recorded Speeches and Student Recognition
  • Facilitation of Presenter Rehearsals and Walk Through of the Ceremony
  • Distribution of Cap and Gowns, as well as Diplomas
  • Graduation Day Support

Virtual Meetings
Providing full-service support for interactive meetings and conferences:

  • Secure Webinar Platform
  • Dedicated Meeting Manager and Virtual Coordination Team
  • Registration Creation, Reporting and Follow Ups
  • Content gathering to include Presentations, Polling, Surveys, etc.
  • Speaker Rehearsal Facilitation
  • Virtual Meeting Onsite Operation, Management and Interpretation Integration for International Attendees
  • Post-event Analytics Management and Communication
  • Recorded Meeting for Distribution and Archiving

Develop the Meeting
Using our proven experience and worldwide industry contacts, The Lane Group will:

  • Find the Domestic or International Hotels, Resorts, Conference Centers, or other Venues that perfectly match your programs specifications
  • Conduct Site Visits
  • Prepare Proposals
  • Present you with a concise choice of properties which best suit your meeting needs
  • Analyze Air Travel Needs
  • Create and Manage your Budget
  • Conduct thorough negotiations on your behalf, insuring that all of your specific needs are included in your bottom line

Vendor Organization
We will act as your liaison to vendors in pre-planning and on-site execution of your meeting, taking care of:

  • Ground Transportation
  • Audio Visual and Production Services
  • Entertainment
  • Tradeshow Rentals
  • General Service Contractors
  • Decor, Signage and Giveaways/Promotional Items
  • Destination Management Companies
  • Speakers, Photographers, Security
  • Catering

Pre-Meeting Preparation
Based on your specific meeting needs, we can create, prepare, and manage:

  • Email Registration Forms
  • Online Web Registration
  • Attendee Confirmations/Invitee Information Database
  • W-9 Admistration/Confidentiality Agreements
  • Honoraria 
  • Leave-At-Home Cards/Luggage Tags
  • Attendee Expense Reimbusement
  • Name Badges/Tent Cards
  • Agendas/Welcome Letters/Departure Notices
  • Security Notices
  • Menus, etc.

On-Site Meeting Management
Meeting Managers are on-site to provide hospitality for meeting attendees, and to insure that any last minute changes are carried out. We handle:

  • Registration
  • Audio/Visual Needs
  • Meeting Room Setup/Pop-Ups/VIP Suites
  • Supplies/Meeting Materials
  • Food and Beverage
  • Transportation
  • Signage Setup
  • Hospitality Desk
  • Welcome Packet Creation/Distribution
  • Guest Meet and Greet

Post Meeting Wrap-Up
A meeting doesn’t end after the closing remarks. The Lane Group’s full-service commitment continues to ensure complete meeting reconciliation. This includes:

  • Budget Reconciliation
  • Attendee Expense Reimbursement
  • Timely Reconciliation of Vendors Invoices
  • Final/Actual Budget Preparation
  • Cost Savings Analysis
  • End of Year 1099 Facilitation
  • Compilation of Evaluation and Feedback Reports
  • Secure Disposal and Return of all Proprietary Materials
  • Meeting Debrief